University Housing

The meeting spaces managed by University Housing exist for the primary purpose of education and use of the University community. Anyone using University facilities must comply with the University Code of Conduct and the Residence Hall License Contract. Groups that fail to meet the standards or comply with regulations may be denied future use of University facilities. Those groups causing damage to University facilities may be charged accordingly. Please review applicable Housing Policies on our website before making a reservation.

Reservation Process

University Housing uses a campus-wide online reservation system called 25Live to request meeting space. Please review the Room Reservation Policies prior to submitting a request to ensure that your desired date and/or time for your meeting is available. Once a reservation request is submitted, University Housing will review the information and, once the request is approved, send out a confirmation email to the individual making the request. Cancellations must be made at least two business days in advance.

Have questions about using 25Live? Please view the tutorial provided by University Events Scheduling and Communications, and then make your reservation on 25Live!

Reservation Timeline

Requests for spaces considered to be academic space cannot be approved until academic calendars and schedules are confirmed. Rooms cannot be scheduled online if the lead time is less than 48 hours. All inquiries not meeting these criteria should be directed to the University Housing front desk at (828)262-2160.

Available Spaces

Everyday 8am-8pm

• Laurel Creek Multipurpose Room 147 (Max. Occupancy: 30)

• New River Multipurpose Room 136 (Max. Occupancy: 30)

• Thunder Hill Multipurpose Room 186 (Max. Occupancy: 40)

Reservation Policies

• University Housing staff and University Housing related student groups have first priority when reserving University Housing maintained spaces.
• Reservations for meetings from campus partners and other student groups will not be processed until after the first day of class each semester.
• Reservations from professors and lecturers wishing to reserve spaces for class will be processed starting December 1st for Spring room reservations and July 1st for Fall reservations.
• Reservations are first come first serve and requests will be processed and approved in the order in which they are recieved.
• Reservations from campus partners and other student groups can not be made more than 30 days in advance during a semester.
• Reservations for spaces in residence halls can only be made for blocks of time between 9am and 9pm.
• Reservations for spaces in residence halls on Reading Day will not be approved.
• Reservations are made for the room spaces only and DO NOT include the spaces around rooms such as hallways and lounges.
• Reservations from campus partners and other student groups can only be made for single meeting or social type events. Repeating weekly or monthly event reservation requests will only be approved for classes held by university professors or lecturers.
• Reservations from campus partners and other student groups must include a Faculty/Staff member or group advisor in the reservation request.
• Repeat last minute cancellations could result in group and/or campus partners to be denied future reservations.
• The person who makes the room reservation is responsible for room set-up and breakdown. All trash must be removed from the space at the completion of the event and the roo must be returned to the exact state it was in prior to the event. Rooms left in disarray or with trash in them will result in a $50 cleaning fee payable to University Housing.
• No alcohol, tobacco products, glitter, adhensives, or sprays can be brought into or used in the spaces. Any food that is brought into the space requires prior approval through Campus Dining.
• The group having the event will be asked to leave by App State Police and/or University Housing Hall Staff if they are deemed to be destructive to the space or disruptive to the other students and staff in the building.

Violations of any of the above policies, or having formal complaints made against the person/group making the reservation, could negate any future reservations for that person/group for the rest of the school year.

A/V Equipment

Each of these spaces is equipped with smart classroom technology. Equipment may be used when a room is reserved. Users are responsible for any damages which occur during the reservation period. Podiums that house the smart classroom technology are not to be moved due to the potential for damaged equipment. The person making the seminar room reservation will be charged for any damages that occur during their reservation period.