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Reserve a Meeting Space

The meeting spaces managed by University Housing exist for the primary purpose of education and use of the University community. Anyone using University facilities must comply with the University Code of Conduct and the Residence Hall License Contract. Groups that fail to meet the standards or comply with regulations may be denied future use of University facilities. Those groups causing damage to University facilities may be charged accordingly.

Reservation Process

University Housing provides an online reservation system to request meeting space. Please review the Reservations Calendar prior to submitting a request to ensure that your desired date and/or time for your meeting is available. Once a reservation request is submitted, University Housing will review the information and, once the request is approved, send out a confirmation email to the individual making the request.  Cancellations must be made at least two business days in advance.

Make a Reservation

Reservation Timeline

Reservation requests can only be submitted for the current semester. Requests for spaces considered to be academic space cannot be approved until academic calendars and schedules are confirmed. Rooms cannot be scheduled online if the lead time is less than 48 hours. All inquiries not meeting these criteria should be directed to the University Housing front desk at (828) 262-2160.


Priority Scheduling

Priority reservations for JET 337, JET 387, Thunder Hill Multipurpose Room 186, and Laurel Creek Multipurpose Room 147 are given to:

  • University Housing meetings and events, including Hall Council, Residence Hall Association, National Residence Hall Honorary, and Resident Assistant Council

Priority reservations for spaces in Mountain Laurel Hall are given to areas in the following order:

  • Transfer Admissions & Engagement meetings and events
  • University Housing meetings and events, including Hall Council, Residence Hall Association, National Residence Hall Honorary, and Resident Assistant Council

For more information regarding Mountain Laurel Hall Room Reservations, please see their page. Please note that fraternity and sorority organizations cannot reserve spaces in Mountain Laurel Hall for regular, repeated meetings.

For those scheduling class times, please remember to book your exam time when booking your class time for the semester.

Available Spaces
  • JET 337 (Max. Occupancy: 20)
  • JET 387 (Max. Occupancy 25)
  • Thunder Hill Multipurpose Room 186 (Max. Occupancy: 40)
  • Laurel Creek Multipurpose Room 147 (Max. Occupancy: 30)
  • New River Mulitpurpose Room 136 (Max. Occupancy: 30)
  • Mountain Laurel Ballrooms 13 & 14 - Perseverance & Fortitude Ballroom (Max. Occupancy: 160)
  • Mountain Laurel Ballroom 15 - Resilience Ballroom (Max. Occupancy: 80)
  • Mountain Laurel Courage Boardroom (Small conference room Max. Occupancy: 10)*

*This space may only be reserved by university employees and the employees are responsible for ensuring anyone attending the event/meeting does not enter the residence section of Mountain Laurel Hall. 


A/V Equipment

Each of these spaces is equipped with smart classroom technology. Equipment may be used when a room is reserved. Users are responsible for any damages which occur during the reservation period. Podiums that house the smart classroom technology are not to be moved due to the potential for damaged equipment. The person making the seminar room reservation will be charged for any damages that occur during their reservation period.