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Reserve a Meeting Space

The meeting spaces managed by University Housing exist for the primary purpose of education and use of the University community. Anyone using University facilities must comply with the University Code of Conduct and the Residence Hall License Contract. Groups that fail to meet the standards or comply with regulations may be denied future use of University facilities. Those groups causing damage to University facilities may be charged accordingly.

Reservation Process

University Housing provides an online reservation system to request meeting space. Please review the Reservations Calendar (opens in a new tab) and the Room Reservation Policies prior to submitting a request to ensure that your desired date and/or time for your meeting is available. Once a reservation request is submitted, University Housing will review the information and, once the request is approved, send out a confirmation email to the individual making the request. Cancellations must be made at least two business days in advance.

Related Links:

Reservation Calendar


Make a Reservation

Reservation Timeline

Reservation requests can only be submitted for the current semester. Requests for spaces considered to be academic space cannot be approved until academic calendars and schedules are confirmed. Rooms cannot be scheduled online if the lead time is less than 48 hours. All inquiries not meeting these criteria should be directed to the University Housing front desk at (828) 262-2160.

Available Spaces

Monday - Friday 8am-5pm

  • JET 337 (Max. Occupancy: 20)

  • JET 387 (Max. Occupancy 25)

Everyday 8am-8pm

  • Laurel Creek Multipurpose Room 147 (Max. Occupancy: 30)

  • New River Multipurpose Room 136 (Max. Occupancy: 30)

  • Thunder Hill Multipurpose Room 186 (Max. Occupancy: 40)

*This space may only be reserved by university employees and the employees are responsible for ensuring anyone attending the event/meeting does not enter the residence section of Mountain Laurel Hall. 


A/V Equipment

Each of these spaces is equipped with smart classroom technology. Equipment may be used when a room is reserved. Users are responsible for any damages which occur during the reservation period. Podiums that house the smart classroom technology are not to be moved due to the potential for damaged equipment. The person making the seminar room reservation will be charged for any damages that occur during their reservation period.